Effective Report Writing

Effective Report Writing

The Main Aims of the Course are:

To provide highly effective skills for those people in job roles where they are required to complete incident reports that may be used in diciplinary, court or for senior management

Course Duration: 1 Day

Certification: Pro Active Safety Training Certificate

Next Course Date & Prices: £1,188 based on 12 people, or £99 pp  + Vat + travelling and accommodation costs where required

Enquire: To enquire about this course, please email call us on Freephone 0800 910 1829

Course Objectives

Morning Session

  • An overview of report writing
  • The value of writing reports for the organisation/company
  • The types of reports
  • The secrets of success
  • The five-stage approach to effective report writing
  • Getting the objectives clear
  • Defining the scope and purpose of the report
  • Writing an authorative statement
  • Using your statement to focus your readers attention
  • Planning before you write
  • The importance of planning
  • Preparing an outline
  • Anticipating and answering possible objections or questions
  • Identifying the readers' needs
  • Selecting the best tone and style
  • Structuring your text
  • Why structure matters
  • Essential principles - a clear message and a logical flow
  • Models for structuring information reports
  • Finalising your outline
  • Techniques for forming arguments and building your case
  • Finding the words that will help you achieve your objectives
  • Following the principles of 'plain English'
  • Writing in a clear, straightforward style
  • Getting to the point and being succinct
  • Avoiding ambiguity and errors of argument
  • Using appropriate headings in a clear hierarchy
  • Using tables and diagrams to aid understanding
  • Using bullet points to simplify or summarise

Afternoon session

  • Writing recommendations
  • Linking your recommendations to your findings
  • Sorting and ordering your recommendations
  • Giving your opinions in a clear but balanced way
  • Being brief
  • Writing a summary
  • Understanding the purpose of a summary
  • Writing it last
  • Choosing the appropriate structure
  • Knowing what to include and what to leave out
  • Editing your draft
  • A review of editing techniques
  • Improving the structure
  • Questioning coverage and completeness
  • Ensuring the reader will respond with interest and action
  • Correcting grammar and punctuation
  • The good grammar guide
  • Punctuation - a refresher course
  • Proofreading your report
  • Key proofreading techniques
  • Correcting inconsistencies - following corporate style
  • Editing, proofreading and Spotting errors
  • Further development
  • Reference books
  • Post-course support
  • Exercises and feedback

Suitability

  • static and patrolling security guards
  • door supervisors
  • court security officers
  • close protection officers
  • NHS Staff - Ambulance staff, A&E staff, NHS Security staff, nurses working with disturbed patients, etc.
  • Staff working with Children in residential settings.
    care Staff working with Children or Adults
  • schools teachers and nominated teaching assistants.

 

 

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